Contractor Compliance Software for Site and Facility Owners

A contractor whose liability cover expired last month looks exactly like one whose cover is current — until there is an incident. GARAVENDOR keeps every contractor's documents in one place, watches the expiry dates for you, and makes the current status visible before the crew arrives.

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The exposure nobody sees until the claim

Contractor documents are collected once, at the start of the relationship, and then quietly age.

Liability and workers' cover expire mid-contract
Licences and trade certifications lapse without notice
Subcontractors arrive on site who were never registered at all
Safety documentation is requested only after an incident

How GARAVENDOR keeps contractor status current

Every contractor carries a live status derived from their documents, not from when they were first approved.

Document register with expiry dates and automatic reminders
Clear status per contractor: valid, expiring, expired, missing
Site-ready view so a supervisor can check before work starts
Renewal requests sent to the contractor automatically
Signed history of what was valid on any past date

Who this is for

Any organisation that lets outside crews work on its property or on behalf of its brand.

Property and facility managers
Construction and renovation companies with subcontractors
Agricultural and industrial operations
Service networks using independent installers

Example: an expired certificate caught in time

An illustrative scenario, not a customer case study.

Day 0
A roofing contractor is registered with liability cover valid for another 74 days.
Day 44
GARAVENDOR sends the 30-day reminder to the contractor and the internal owner.
Day 60
No renewal received; the contractor's status turns to 'expiring — action required'.
Day 73
The renewed certificate is uploaded through the portal and the expiry date updates automatically.

The crew works on day 80 with valid cover, and the organisation can show exactly what was on file that day.

Frequently asked questions

Does GARAVENDOR block a contractor automatically?

It marks the status as expired and alerts the owner. Whether that blocks site access is your policy decision — the system provides the status, not the gate.

Can I set different document requirements per contractor type?

Yes. Requirement templates are defined per category, so an electrician and a cleaning company are not asked for the same paperwork.

Is this an ISO or regulatory compliance system?

No. It is an operational document-control tool. It does not certify compliance with any standard and does not replace a qualified safety or legal advisor.

See it with your own vendor list

Open the interactive demo, or send us a sample of your supplier list and we will show you how it scores.

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Vendor Onboarding Software for Small and Mid-Sized Businesses

GARAVENDOR is vendor onboarding software for small and mid-sized businesses: collect documents, verify insurance and licences, read the contract with AI and score every supplier before the first invoice.

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Track every vendor certificate of insurance in one register: coverage details, expiry dates, automatic renewal requests and a signed history of what was valid on any date.

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GARAVENDOR is an operational document, contract and supplier-record tool. It does not issue compliance certifications, legal opinions or regulatory approvals, and it does not replace legal, insurance or professional advice.